Order management software for florist wholesalers

How orders typically arrive

• Email (body text and PDF attachments)
• Spreadsheets attached to email
• Phone and texted orders, added by your team in one click as manual entries

Common pain points in this vertical

• The delivery date is the order — flowers for a Saturday wedding land Thursday, and a date buried in a thread is a broken event
• '100 roses' means nothing without variety, color, grade, and stem length
• Substitution instructions have to hold a palette when a variety runs short
• Valentine's Day and Mother's Day concentrate a year's urgency into a few days
• Event work can't be re-run — a wrong variety isn't a credit, it's a broken wedding

Use cases we hear about

• Capture the delivery date with the order. A wedding order for Saturday that must deliver Thursday is captured with that date attached to the order, and a dated event order that arrives without a clear delivery date is flagged — the date lives on the order, not in a thread.
• Match variety, color, grade, and stem length. A '50cm white garden rose' is matched by every part of the spec, and a bare '100 roses' is flagged instead of guessed — a 40cm standard and a 60cm garden rose are different flowers at different prices.
• Keep substitutions a human call. 'Sub spray roses if the peonies are short' is attached to the peony line and flagged, so whoever fills the order sees the intended sub and the palette it has to hold — a person still decides what ships.

Why is a florist order hard to capture?

A florist order isn't just a list — it's tied to a date and a palette. The wedding is Saturday, so the flowers land Thursday. The roses are 50cm white garden, not 40cm standard. If the peonies run short, the substitution still has to hold white-and-blush. Get the date, variety, color, or grade wrong and you haven't mis-shipped a line item — you've broken an event that can't be redone. PeasyOrders — order capture built for small and mid-sized US wholesale distributors on QuickBooks Online — reads emailed floral orders with the delivery date, spec, and substitution notes intact, matches each line to your catalog, prices the account, and flags what needs a person before anything ships.

How does PeasyOrders capture floral orders?

Two lanes, honestly stated.

Written orders are captured on arrival. A forwarding rule sends your order emails in, and PeasyOrders reads the email body and the PDF and spreadsheet attachments. An event designer's emailed order — "for Saturday, deliver Thursday: 200 white garden roses 50cm, 40 blush peonies, 10 bunches eucalyptus, sub spray roses if peonies are short" — becomes a structured draft with the date attached, every spec on its line, the substitution note on the peonies, and the account's price applied with its rule shown.

Phoned and texted orders get a one-click lane. Designers order from venues and shop floors, and PeasyOrders doesn't capture calls, texts, or voicemails. Your team adds those orders in one click as manual entries: same editor, same per-account pricing, same review and export, with "manual" recorded as the origin. The queue stays the single list of every dated order, however it arrived.

It also doesn't read photos, scans, or handwriting; a PDF needs a text layer to be parsed automatically. An attachment it can't parse stays on the order, worked inside PeasyOrders in a side-by-side view.

How does the delivery date travel with the order?

It's captured as part of the order, not left in the thread. The date attaches when the order is drafted, shows through review, and exports with the order — so "deliver Thursday for the Saturday wedding" is on the record anyone can see, not in a message someone has to re-find. A dated event order that arrives without a clear delivery date is flagged rather than assumed, and a funeral order for tomorrow is flagged as dated the moment it lands. PeasyOrders structures the date; your fulfillment and logistics still own the truck.

What happens when a variety runs short?

The call stays human, with the information intact. Substitution instructions — "sub spray roses if the peonies are short" — are attached to the line they apply to and flagged, so the person filling the order sees the intended sub and the palette it has to hold. A bare spec — "100 roses" with no variety, color, or length — is flagged the same way. The system suggests, the operator validates, and unresolved lines block confirmation; nothing goes to a wedding on a guess. When only the shop can answer — which length, which palette — the question goes out by email from the order itself, and the reply links back to the same draft.

Common floral orders PeasyOrders handles

Does it recognize a standing shop restock?

Yes. On setup, PeasyOrders reads your past QuickBooks Online invoices once, so each account's buying history is there from day one, and it learns each florist's and designer's phrasing from the corrections your team confirms. The weekly shop restock comes up as a quick-review draft, kept clean and separate from the event work — and a dated order no longer waits on the one person who knows that designer's palettes.

What stays with your other systems?

PeasyOrders owns capture, matching, pricing, and review, then hands off a clean, dated order. Inventory, cold chain, routing, and fulfillment stay in the systems you run for them — PeasyOrders feeds them the order with variety, color, length, and the delivery date intact; it doesn't replace them. Reviewed orders export to QuickBooks Online as an Estimate by default (configurable), or to Google Sheets or CSV.

What does it cost?

Plans run $99, $199, and $349 per month by confirmed order volume, with a 30-day money-back guarantee — details on the pricing page.

The bottom line

Your florists and event designers will keep ordering in shorthand — dated to an event, specific to a palette, and all at once when the holidays land. PeasyOrders captures the written orders with the date, spec, and substitution notes intact, gives your team one click for the phoned ones, prices every line for the account, and flags the calls only a person should make — so the two biggest weeks of the year are review work, not a race to retype. If you also move produce or seafood, the same capture covers those catalogs; for the wider picture, see how to automate wholesale order processing.