PeasyOrders vs. NowCommerce for B2B order capture

At a glance

Feature	PeasyOrders	NowCommerce
Primary purpose	Capture messy emailed B2B orders and turn them into reviewed, priced drafts for QuickBooks Online.	Move wholesale ordering onto a QuickBooks-integrated portal — a B2B Customer Portal, a Sales Rep Portal, and a Shipments Manager, used standalone or combined.
How the order arrives	Customers keep emailing — the body plus PDF and spreadsheet attachments — and phone orders are added in one click as manual entries.	Buyers and reps log in and place orders online; the platform is built to move customers off phone and email ordering.
Captures emailed orders	Yes. That's the core job.	No email-capture feature is documented; the model is the portal.
Asks buyers to change behavior	No. Nothing to adopt, no login.	Yes. Buyers and reps adopt online ordering.
Human review before anything is created	Yes. An operator confirms every draft, and each value shows the source it came from, line by line.	Orders are structured at the source because the buyer or rep enters them in the portal.
Per-customer pricing	Yes. A pricing engine with rule precedence that proposes each customer's price from your past QuickBooks invoices — you accept before it applies.	Yes. The portal uses your QuickBooks price levels.
QuickBooks	QuickBooks Online native — reviewed orders export as Estimates by default (configurable). QuickBooks Desktop is not supported.	Both QuickBooks Desktop (Pro, Premier, Enterprise) and QuickBooks Online, syncing orders, customers, price levels, and inventory.
Inventory shown to buyers	No. PeasyOrders is not an inventory tool.	Yes. Inventory syncs from QuickBooks into the portal.
How you buy it	Self-serve at a published price — plans at $99, $199, and $349 per month by confirmed order volume, with a 30-day money-back guarantee.	Published module pricing: B2B Customer Portal $280/month, Sales Rep Portal from $150/month, Shipments Manager $200/month, with bundle savings; month-to-month, no contract, free trial, and free guided setup.

The honest comparison

NowCommerce and PeasyOrders attack the same headache — wholesale orders being retyped into QuickBooks — from opposite directions. NowCommerce is a QuickBooks-integrated portal that moves buyers and reps to online ordering; PeasyOrders captures the orders customers still send by email, with no login and no behavior change, built for small and mid-sized US wholesale distributors on QuickBooks Online.

NowCommerce has done QuickBooks-focused B2B e-commerce since 2003. Its three modules — a branded B2B Customer Portal, a Sales Rep Portal, and a Shipments Manager — work standalone or combined, and they sync orders, customers, QuickBooks price levels, and inventory with both QuickBooks Desktop (Pro, Premier, Enterprise) and QuickBooks Online. When a buyer or rep places an order in the portal, it's structured at the source and flows straight to your books. The model is explicit: move wholesale customers from phone and email to online ordering.

nowcommerce.com

PeasyOrders makes the opposite bet: that some of your buyers won't move, no matter how good the portal is. It captures the orders they already send by email — the body plus PDF and spreadsheet attachments — and turns them into reviewed, catalog-matched, per-customer-priced drafts that export to QuickBooks Online as Estimates. Phone orders are added in one click as manual entries into the same queue. No email-capture feature is documented for NowCommerce, because that's not its job; it is PeasyOrders' entire job.

Where NowCommerce is the right call

NowCommerce is a well-established QuickBooks ordering platform, and it's worth being clear where it wins.

• Buyers and reps who will order online. For accounts that adopt the portal, order entry disappears at the source — the buyer structures the order themselves, with their QuickBooks price level applied.
• QuickBooks Desktop and Online. NowCommerce syncs with Desktop (Pro, Premier, Enterprise) as well as Online. PeasyOrders doesn't support Desktop, so Desktop shops should look here.
• Self-service with inventory. Inventory syncs from QuickBooks into the portal, so buyers see what's available and reorder on their own.
• A rep portal and shipments module in one platform. The Sales Rep Portal gives reps online order entry for their accounts, and the Shipments Manager handles the shipping side — all month-to-month, no contract, with published module pricing and free guided setup.

The honest caveat is the one every portal shares: it helps with the customers who log in. The accounts that keep emailing their orders aren't covered by a portal they don't use.

The same order, two ways

A long-time customer emails: "hi — usual weekly order plus an extra 3 cases of the dark roast, need it Thursday," with their order sheet attached as a spreadsheet.

Through NowCommerce, that order becomes structured when the customer logs in and enters it in the portal. If they email it instead — as they have for years — the portal never sees it, because the customer didn't use it. Someone on your team reads the email and keys the order in by hand. That's not a flaw in NowCommerce; it's the nature of a portal. It structures the orders placed inside it.

Through PeasyOrders, the same email becomes a draft on arrival. "The usual" resolves from this account's confirmed order history, the dark roast and the spreadsheet lines are matched against your QuickBooks items, the account's pricing is applied with the rule that set it shown on each line, and anything unclear is flagged rather than guessed. You confirm, and the order lands in QuickBooks Online as an Estimate. The customer never changed a thing.

Run both, and the portal adopters flow through NowCommerce while the email holdouts flow through PeasyOrders — every order ending up in QuickBooks either way.

The portal lane (NowCommerce)

Buyer or rep logs in

some long-time accounts never make this move

Order placed online

structured at the source, QuickBooks price levels applied

Syncs to QuickBooks

Desktop or Online

Covers the accounts that adopt it

The capture lane (PeasyOrders)

Customer emails like always

body, PDF, spreadsheet — nothing to adopt

Draft matched and priced

the account's pricing rule shown per line

You review and confirm

unresolved lines block export

In QuickBooks Online as an Estimate — the customer changed nothing

When PeasyOrders is the better fit

PeasyOrders is built for small and mid-sized US wholesale distributors on QuickBooks Online whose customers send orders written in their own words. If a typical week includes re-typing line items from emailed orders and attached PDFs or spreadsheets into QuickBooks, that's the job it exists to remove.

• No behavior change asked of anyone. Orders keep arriving the way they always have; email is forwarded in, and phone orders are added in one click as manual entries.
• The pricing QuickBooks can't do. QuickBooks Online doesn't expose per-customer pricing to integrations, so PeasyOrders acts as the pricing engine: on setup it reads your past invoices once and proposes each customer's price, which you accept, adjust, or discard before it applies.
• Review you can trust. Every draft is confirmed by a person before it exports, with the source of every value visible per line, and unresolved lines block confirmation instead of slipping through.
• QuickBooks Online native. Reviewed orders export as Estimates by default; Google Sheets and CSV are also supported.
• Self-serve at a published price. Plans at $99, $199, and $349 per month by confirmed order volume, annual billing gets two months free, and every plan carries a 30-day money-back guarantee.

A pragmatic conclusion

The real question isn't which tool is better — it's whether your buyers will log in. If they will, NowCommerce is a strong, QuickBooks-native way to move them online, with Desktop support and inventory in the portal. If they won't — and many long-standing wholesale accounts won't — no portal changes their habits, and the emailed orders still need capturing. That's PeasyOrders: the orders your customers already send, reviewed and priced, landing in QuickBooks Online as Estimates. For many distributors the honest answer is a portal for the adopters and a capture layer for everyone else.

When to choose PeasyOrders

• Your buyers won't change how they order — the orders keep arriving as free-form emails with PDF or spreadsheet attachments, and someone retypes them into QuickBooks.
• You want reviewed orders to land in QuickBooks Online as Estimates with each customer's pricing already applied — the per-customer pricing QuickBooks Online's API doesn't expose to any integration.
• You'd rather not run a portal your customers must log into; PeasyOrders asks nothing of them.
• You want a person confirming every order before it touches QuickBooks, with the source of every value visible per line.

When to choose NowCommerce

• Your buyers and reps will adopt online ordering — a portal removes entry entirely for the accounts that use it.
• You're on QuickBooks Desktop (Pro, Premier, or Enterprise) — NowCommerce syncs with it, and PeasyOrders doesn't support Desktop.
• You want buyers to see inventory and order self-serve, with QuickBooks price levels applied in the portal.
• You want a sales-rep ordering portal and a shipments module in the same QuickBooks-integrated platform.