PeasyOrders vs. B2B Wave for B2B order capture

At a glance

Feature	PeasyOrders	B2B Wave
Primary purpose	Capture messy emailed B2B orders and turn them into reviewed, priced drafts for QuickBooks Online.	Give wholesale buyers a branded self-service ordering portal, with a sales-rep mobile app and an API.
How orders come in	Buyers keep emailing. The email body plus PDF and spreadsheet attachments become reviewed drafts.	Buyers log into the portal, reps use the iOS/Android app, systems use the API, or orders are bulk-imported from a spreadsheet.
Orders that arrive by email	That's the whole product — read, matched, priced, and reviewed.	Entered by your team: B2B Wave's documentation describes placing orders on a customer's behalf through the Admin Panel.
Phone orders	Added in one click as manual entries — same editor, pricing, review, and export. No call capture or transcription.	An admin or rep enters the order in the portal on the customer's behalf.
Buyer portal and storefront	No. Not what it's built for.	Yes. A branded storefront with digital catalogs, quotes, reorders, saved orders, and backorders.
Human review before anything is created	Yes. An operator confirms every draft, and each value shows the source it came from, line by line.	Orders placed in the portal or rep app are structured at entry.
Per-customer pricing	Yes. A pricing engine with rule precedence that proposes each customer's price from your past QuickBooks invoices — you accept before it applies.	Yes. Per-customer price lists on the portal.
QuickBooks	QuickBooks Online native — reviewed orders export as Estimates by default (configurable). QuickBooks Desktop is not supported.	A native QuickBooks Online integration that auto-creates invoices, plus QuickBooks Desktop, Xero, Sage 50 and 200, Shopify, and Zapier.
How you buy it	Self-serve at a published price — plans at $99, $199, and $349 per month by confirmed order volume, with a 30-day money-back guarantee.	Published tiered plans (Pro and Scale, plus Enterprise) with unlimited orders, no platform transaction fees, a 14-day trial, and a 45-day money-back guarantee — see their pricing page for current figures.

The honest comparison

B2B Wave gives wholesale buyers a branded self-service portal to order from; PeasyOrders captures the orders buyers still send by email and turns them into reviewed QuickBooks Online Estimates. Both cut manual order entry — for different groups of buyers. The question for a small or mid-sized US wholesale distributor on QuickBooks Online is which group is eating your team's time.

B2B Wave is a wholesale eCommerce portal: your customers get a branded storefront with digital catalogs, their own price lists, quotes, quick reorders, saved orders, and backorders. Reps get an iOS and Android app, systems get an API, and orders can be bulk-imported from a spreadsheet. It integrates with QuickBooks Online — creating invoices automatically from portal orders — as well as QuickBooks Desktop, Xero, Sage 50 and 200, Shopify, and Zapier.

BW

B2B Wave

Wholesale B2B eCommerce portal

b2bwave.com

A portal, though, works on the orders placed inside it. For the order that arrives as an email or a phone call, B2B Wave's documentation describes your team entering it through the Admin Panel on the customer's behalf — the portal records it cleanly once it's in, but the reading and re-keying stays with a person.

PeasyOrders starts from the opposite premise: you may not need a portal your customers log into — you need the orders they already email to stop being retyped. The email body plus PDF and spreadsheet attachments become drafts your operator reviews, with each customer's pricing applied and the source of every value visible per line. Confirmed orders export to QuickBooks Online as Estimates, or to Google Sheets and CSV. Phone orders are added in one click as manual entries into the same queue. That's the whole product, on purpose.

Where B2B Wave is the right call

B2B Wave is genuinely good at the portal job, and it's worth being clear where it wins.

• Buyers who will self-serve. A branded storefront with digital catalogs, per-customer price lists, quotes, reorders, and backorders — a clean ordering experience for the accounts that adopt it.
• Reps in the field. The sales-rep app for iOS and Android writes orders against the same catalog and pricing.
• A wider back office. Native integrations with QuickBooks Online and Desktop, Xero, and Sage 50 and 200, plus Shopify and Zapier — it fits more accounting stacks than a QuickBooks Online-only tool.
• Instant invoices. Portal orders can flow straight into QuickBooks Online as invoices, matched to customers and products automatically.

One honest caution: a portal helps with the buyers who use it, and adoption is rarely total. The orders that keep arriving by email or phone follow B2B Wave's documented manual path — someone on your team enters them through the Admin Panel. If those off-portal orders are the bulk of your week, the portal solves the half of the problem you didn't have.

The same order, two ways

A restaurant that buys from you emails on Sunday night: "Usual pantry order but double the olive oil tins, and add two cases of the fig spread — need it Thursday," with their marked-up PDF order form attached.

With B2B Wave, that email isn't a portal order. Either the restaurant logs in and re-enters it themselves, or — more often — someone on your team reads the email, works out what "the usual" means for this account, opens the Admin Panel, and places the order on the restaurant's behalf. The portal records it cleanly from there; the interpreting and typing was still manual.

With PeasyOrders, the same email becomes a draft in your review queue. Because this account's shorthand has been confirmed on earlier orders, "the usual pantry order" resolves to the right items; the doubled tins and the fig spread match against your QuickBooks items; the restaurant's pricing is applied with the rule that set it shown on each line; and every value links back to the part of the email or attachment it came from. Anything unclear is flagged rather than guessed. You confirm, and it lands in QuickBooks Online as an Estimate.

The B2B Wave portal

Buyer logs into your storefront

their price list, quick reorders

Order placed in the portal

Invoice in QuickBooks Online

customers and products matched automatically

Structured at the source — for the accounts that adopt it

The buyer who emails

“Usual pantry order but double the olive oil”

arrives Sunday night, PDF attached

Draft matched and priced

“the usual” resolves from confirmed history

You review and confirm

In QuickBooks Online as an Estimate — no re-keying in an admin panel

When PeasyOrders is the better fit

PeasyOrders is built for small and mid-sized US wholesale distributors on QuickBooks Online whose customers send orders written in their own words. If a typical week includes re-typing line items from emailed orders and attached PDFs or spreadsheets into QuickBooks, that's the job it exists to remove.

• No behavior change for your customers. Orders keep arriving the way they always have; email is forwarded in, and phone orders are added in one click as manual entries.
• The pricing QuickBooks can't do. QuickBooks Online doesn't expose per-customer pricing to integrations, so PeasyOrders acts as the pricing engine: on setup it reads your past invoices once and proposes each customer's price, which you accept, adjust, or discard before it applies.
• Review you can trust. Every draft is confirmed by a person before it exports, with the source of every value visible per line, and unresolved lines block confirmation instead of slipping through.
• QuickBooks Online native. Reviewed orders export as Estimates by default; Google Sheets and CSV are also supported.
• Self-serve at a published price. Plans at $99, $199, and $349 per month by confirmed order volume, annual billing gets two months free, and every plan carries a 30-day money-back guarantee.

A pragmatic conclusion

B2B Wave and PeasyOrders solve manual order entry from opposite ends. B2B Wave moves ordering into a portal — a real win for the buyers who'll log in, with a rep app, an API, and invoices flowing into a wide range of accounting systems. PeasyOrders accepts that many buyers won't change how they order, and captures what they send — emailed orders reviewed, priced, and exported to QuickBooks Online as Estimates. If your buyers will adopt a portal, pick B2B Wave. If your team's week is spent retyping the inbox, that's PeasyOrders.

When to choose PeasyOrders

• Your orders arrive as free-form emails with PDF or spreadsheet attachments, and the problem you want solved is the retyping — not the lack of a portal.
• You run on QuickBooks Online and want reviewed orders to land as Estimates with each customer's pricing already applied — the per-customer pricing QuickBooks Online's API doesn't expose to any integration.
• Your customers won't log into anything. PeasyOrders asks nothing of them — no account, no portal to adopt, no cart to submit.
• You want a person confirming every order before it touches QuickBooks, with the source of every value visible.

When to choose B2B Wave

• Your buyers will log in and order themselves, and you want to give them a branded self-service portal with digital catalogs, quotes, and quick reorders.
• Reps write orders in the field and need a mobile app connected to the same catalog and pricing.
• Your back office runs on QuickBooks Desktop, Xero, or Sage — B2B Wave integrates with them, and PeasyOrders is QuickBooks Online only.
• You want orders flowing into QuickBooks Online as invoices the moment they're placed in the portal.