PeasyOrdersIndustry
Order management software for promotional products distributors
Not a promo workflow platform — keep commonsku or ESP+ for sourcing, presentations, proofs, and supplier POs. PeasyOrders captures the emailed reorders and program orders piling up in your inbox, matches them to each client's set-up items, applies their pricing, and drafts them for review.
On this page
- How orders typically arrive
- Common pain points in this vertical
- Use cases we hear about
- Is PeasyOrders a promo workflow platform?
- How does PeasyOrders capture promo reorders?
- Where PeasyOrders fits, and where your promo stack does
- Common promo orders PeasyOrders handles
- Does it recognize a client's program reorder?
- What does it cost?
- The bottom line
How orders typically arrive
- Email (body text and PDF attachments)
- Spreadsheets attached to email
- Phone and texted orders, added by your team in one click as manual entries
Common pain points in this vertical
- Reorders arrive in shorthand — 'send 500 more of the navy polos, same logo' — and an account manager keys each one in between projects
- The detail that matters — same imprint, new ship-to, a tight in-hands date — is easy to miss in a thread
- Repeat orders have to be re-priced by hand against each client's agreed pricing, decoration, and run charges
- Company-store and program replenishments arrive in batches, each with its own ship-to
- What each client reorders — item, imprint, pricing, ship-tos — lives in one account manager's inbox and memory
Use cases we hear about
- Match reorders to each client's set-up items. '500 more of the navy polos, same logo as last time' is matched to the client's prior order and the imprint on file, priced by their rules, and drafted for confirmation — no digging through history.
- Flag net-new projects for your workflow platform. A creative request — sourcing options, mockups, proofs — is captured and flagged as a project for your team to take into commonsku, ESP, or SAGE, rather than faked as a reorder.
- Apply per-client pricing, including decoration and run charges. Each client's agreed pricing — including the decoration and run charges as you've set them — is applied on the reorder with the rule shown per line, and anything it can't price is flagged, not guessed.
Is PeasyOrders a promo workflow platform?
No — and the line matters. For sourcing across ESP and SAGE, building presentations, running proofs, and sending supplier POs through PromoStandards, keep commonsku or ASI ESP+: that's what promo workflow platforms are built for, and PeasyOrders doesn't do any of it. What PeasyOrders — order capture built for small and mid-sized US wholesale distributors on QuickBooks Online — does for a promo distributor is one narrow job: capture the reorders and program orders that pile up in your inbox, match them to the client's setup, apply their pricing, and hand you a clean draft to review. It takes the manual entry off your repeat business, not the creative work off your plate.
Promo is a project business, and the creative work — sourcing, mockups, decoration, proofs — is rightly where your platform and your people shine. But a big share of revenue is repeat: the same logo'd polos, the recurring program drop, the company-store replenishment. Those orders arrive in shorthand, and an account manager keys each one in between projects. That's the slice PeasyOrders takes off your plate.
How does PeasyOrders capture promo reorders?
Two lanes, honestly stated.
Written reorders are captured on arrival. A forwarding rule sends your order emails in, and PeasyOrders reads the email body and the PDF and spreadsheet attachments. Each reorder is matched to the client's prior order or set-up items — the right item, the imprint on file — priced by that client's rules, and drafted with anything that changed flagged. A program batch's emailed replenishments become structured orders, each with its own ship-to, ready to review together. If one line needs the client's answer — which logo version, which ship-by date — your team can ask by email from the draft, and the reply links back to the same order.
Order draft
Needs reviewFrom the email
"Send 500 more of the navy polos, same logo as last time, in hands in 2 weeks — ship to the new address"
Navy polos — set-up item
Client pricing500
Imprint — same logo as last time
On fileIn-hands date — 2 weeks
Flagged to confirm
New ship-to
Updated and flagged
2 lines need your review
Phoned and texted reorders get a one-click lane. PeasyOrders doesn't capture calls, texts, or voicemails. Your team adds those reorders in one click as manual entries: same editor, same per-client pricing, same review and export, with "manual" recorded as the origin. The queue stays the single list of the week's repeat business, however each order arrived.
It also doesn't read photos, scans, or handwriting; a PDF needs a text layer to be parsed automatically. An attachment it can't parse stays on the order, worked inside PeasyOrders in a side-by-side view.
Where PeasyOrders fits, and where your promo stack does
This is the honest split, because the line matters:
- Your workflow platform owns the project. Sourcing, presentations, proofs, decoration decisions, and the full project lifecycle live in commonsku or ASI ESP+ — commonsku is order-management and workflow software built for promo distributors, and ESP+ is ASI's distributor business platform. Keep them.
- Your sourcing tools own product research. ESP and SAGE are where you search and source products across suppliers. PeasyOrders doesn't source anything.
- PromoStandards owns supplier connectivity. Supplier POs and product data move through PromoStandards — the promo industry's open integration standards — via the platforms that implement them. PeasyOrders doesn't send ePOs.
- PeasyOrders owns reorder intake. Reading the emailed reorder or program order, matching it to the client's set-up items, applying their pricing including decoration and run charges as you've set them, and handing your team a draft to confirm — then exporting it to QuickBooks Online as an Estimate by default (configurable), or to Google Sheets or CSV.
- Net-new projects are flagged, not faked. A creative request is surfaced as a project for your workflow tool, not quoted by PeasyOrders.
There's no pre-loaded catalog — and in promo there couldn't be, since your items are sourced per client and set up as they're ordered. You bring your set-up and program items by CSV, QuickBooks Online sync, or manual entry, and PeasyOrders learns how each client refers to them from the corrections your team confirms.
Common promo orders PeasyOrders handles
| What the client sends | What lands in the draft |
|---|---|
| "500 more navy polos, same logo, 2 weeks" | Reorder matched to the set-up item and imprint, priced, in-hands date flagged |
| "The usual for the new-hire kits" | Program reorder drafted for confirmation |
| Company-store batch with many ship-tos | Structured orders, each with its destination |
| "Same mugs as last year, new event date" | Prior order pulled forward; date flagged |
| Net-new conference giveaway request | Captured and flagged as a project for your platform |
| "Same shirts but add a back print" | Reorder captured; new decoration flagged for art |
| Reorder by email with a new ship-to | Order matched; ship-to updated and flagged |
| Program replenishment, standard decoration | Drafted with the decoration on file, as stated |
| "Which color did we run last time?" | Flagged to confirm against order history |
| Phoned or texted rush reorder | Added in one click — same editor, pricing, and review |
Does it recognize a client's program reorder?
Yes. On setup, PeasyOrders reads your past QuickBooks Online invoices once, so each client's order history is there from day one. From then on it learns how each client refers to their items from the corrections your team confirms — after a few orders, "the usual for the new-hire kits" resolves to that client's program items and imprint. The reorder comes up as a draft anyone can review, so it doesn't stall when the account manager who knew the program is out.
What does it cost?
Plans run $99, $199, and $349 per month by confirmed order volume, with a 30-day money-back guarantee — details on the pricing page.
The bottom line
Your projects belong in your workflow platform, and your people belong on the creative, high-margin work. The reorders and program orders that fill the inbox between projects don't need a person to retype them — PeasyOrders captures the emailed ones matched to each client's setup and pricing, gives your team one click for the phoned and texted ones, and flags what needs a human before anything goes out. If you run a print operation in-house, see screen printing shops; for the wider picture, see how to automate wholesale order processing.
Frequently asked questions
Is PeasyOrders a promo workflow platform like commonsku or ESP+?
No, and it's important to be clear. PeasyOrders doesn't source products from ESP or SAGE, build presentations, create virtual proofs, run a decoration matrix, or send supplier POs through PromoStandards. For the full project lifecycle, keep commonsku or ASI ESP+ — that's a different category doing a different job. PeasyOrders does one thing: it captures the written reorders and program orders that arrive in your inbox and turns them into clean, priced drafts, so no one retypes them.
So where does it actually fit for a promo distributor?
On the repeat side. Reorders — 'send 500 more of the navy polos, same logo' — company-store and program replenishments, and known items a client buys again. These arrive in writing, and someone keys each one in. PeasyOrders captures the emailed ones on arrival, gives your team a one-click manual lane for the phoned and texted ones, matches each to the client's prior order or set-up items, and applies their pricing — leaving creative, net-new projects to your workflow platform.
Does it handle net-new creative projects with sourcing and art?
No, and it shouldn't. A net-new project — sourcing options across suppliers, mockups, decoration choices, proofs, supplier POs — belongs in commonsku, ESP, or SAGE. PeasyOrders captures a request like that and flags it as a project for your team to take into your workflow tool, rather than pretending to quote it.
Can it apply each client's pricing?
Yes. For a reorder of a set-up item, PeasyOrders applies that client's agreed pricing — including their decoration and run charges as you've set them — with the rule shown on the line, so a repeat order doesn't have to be re-priced by hand. Anything it can't price is flagged, not guessed. QuickBooks Online's API doesn't expose customer-specific pricing to any integration, so the per-client pricing engine lives in PeasyOrders itself.
What about decoration, imprint, and in-hands dates on a reorder?
PeasyOrders captures what the client states — the logo location, the imprint, the in-hands date — and flags anything that needs confirmation or new art. It won't assume a decoration that wasn't specified; those details stay a human check before the order goes out.
Does it work with company stores?
It captures the orders that come out of a company store or program when they arrive in writing to your team — it isn't a store builder. If your store lives in commonsku or another platform, keep it there; PeasyOrders handles the reorders and replenishments that still arrive by email outside it, and your team adds the phoned ones in one click.
Will it replace ESP, SAGE, or commonsku?
No. Those run sourcing, presentations, proofs, supplier POs, and the full project workflow — different categories doing different jobs. PeasyOrders sits alongside them, taking the manual order entry off the reorders and program orders so your team spends its time on the creative, high-margin work instead.
Which order channels does PeasyOrders capture?
Written orders: the email body plus PDF and spreadsheet attachments. Phone and texted orders — a client phoning a rush reorder before an event — are added in one click as manual entries in the same queue — there's no call capture or transcription. PeasyOrders doesn't read photos, scans, or handwriting, and a PDF needs a text layer to be parsed automatically.
Does it work with QuickBooks Online?
Yes. Customers and items sync in from QuickBooks Online, and reviewed orders export back as an Estimate by default (configurable), or to Google Sheets or CSV — so a reorder a client emailed becomes a clean record where you keep your numbers.
Related pages
See how PeasyOrders fits your workflow
Designed for small and mid-sized US wholesale distributors who receive orders by email — PDFs and spreadsheets attached.