Order management software for screen printing shops

How orders typically arrive

• Email (body text and PDF attachments)
• Spreadsheets attached to email
• Phone and texted orders, added by your team in one click as manual entries

Common pain points in this vertical

• Reorders arrive in shorthand — 'reprint 72 of the team shirts, same art' — and someone digs through old jobs to re-key each one
• The detail that changed — a new ink color, a different size run, a fresh ship-to — is easy to miss in a thread
• Net-new custom requests and simple reorders land in the same inbox and need different handling
• What each customer reorders — garment, colors, placement, pricing — lives in one person's inbox and memory
• Friday's reorders have to be entered fast enough to make Monday's production schedule

Use cases we hear about

• Match a reorder to the prior job. '72 more of the team tees, same art, same navy' is matched to that customer's past order — garment, colors, placement — and drafted with the size run captured, so intake confirms instead of digging and retyping.
• Flag net-new requests as quotes. A new logo with garment options and a mockup needed is a quote, not a reorder — PeasyOrders captures the request and flags it for your team to build in your shop-management system, rather than pretending to price a custom print.
• Catch the detail that changed. A repeat job with a new ink color, a changed size run, or a fresh ship-to and due date is drafted with the change flagged for a quick check — so it doesn't slip through in a thread.

Is PeasyOrders a print-shop management system?

No — and the line matters. For quoting, art and mockup approvals, production scheduling, and blank-vendor POs, keep Printavo, YoPrint, InkSoft, or shopVOX: that's what shop-management software is built for, and PeasyOrders doesn't do any of it. What PeasyOrders — order capture built for small and mid-sized US wholesale distributors on QuickBooks Online — does for a print shop is the same narrow job it does for a distributor: capture the reorders and repeat jobs that arrive in writing, match them to the prior order, and hand your team a structured draft to review before it goes into your shop software. It takes the retyping off intake, not the art off your table.

Custom printing is a quote-and-art business, and that work rightly lives in your shop software. But a real share of the inbox is repeat: the booster club's annual shirts, the brewery's restock, the company's new-hire tees. Those arrive in shorthand, and someone has to read each one and re-enter it before production can touch it. That intake step is the slice PeasyOrders takes off your plate.

How does PeasyOrders capture print-shop reorders?

Two lanes, honestly stated.

Written reorders are captured on arrival. A forwarding rule sends your order emails in, and PeasyOrders reads the email body and the PDF and spreadsheet attachments. Each reorder is matched to the prior job or a known item — the garment, the colors, the placement on file — with this run's sizes captured and anything that changed flagged. A reorder that lands Friday afternoon is structured Friday afternoon and reviewed in time for Monday's schedule. When a detail needs the customer's word — this run's size split, a placement change — your team can ask by email from the draft, and the reply links back to the job's order.

Phoned and texted reorders get a one-click lane. PeasyOrders doesn't capture calls, texts, or voicemails. Your team adds those reorders in one click as manual entries: same editor, same customer pricing, same review and export, with "manual" recorded as the origin. The queue stays the single list of the week's reorders, however each one arrived.

It also doesn't read photos, scans, or handwriting; a PDF needs a text layer to be parsed automatically. An attachment it can't parse stays on the order, worked inside PeasyOrders in a side-by-side view.

Where PeasyOrders fits, and where your shop software does

This is the honest split, because the line matters:

• Your shop software owns the job. Quoting with garment and decoration pricing, art and mockup approvals, screens and setup, production scheduling, blank-vendor POs, and shipping — Printavo (an Inktavo brand), YoPrint, InkSoft, and shopVOX are built for all of it. Keep them.
• Your blank suppliers own purchasing. Blanks come from suppliers like SanMar or S&S Activewear (alphabroder is now part of S&S Activewear), and the POs to them stay in your shop system.
• PeasyOrders owns intake. Reading the emailed reorder or repeat job, matching it to the prior order, applying the customer's set pricing, and handing your team a structured draft to confirm — then exporting it cleanly to QuickBooks Online as an Estimate by default (configurable), or to Google Sheets or CSV.
• Net-new custom work is a quote, not a reorder. PeasyOrders captures the request and flags it as a quote for your shop software; it doesn't price a custom print or replace your art approval.

There's no pre-loaded catalog — you bring your standard items and past jobs by CSV, QuickBooks Online sync, or manual entry, and PeasyOrders learns how each customer refers to them from the corrections your team confirms.

Common print-shop orders PeasyOrders handles

Does it recognize a customer's standing job?

Yes. On setup, PeasyOrders reads your past QuickBooks Online invoices once, so each customer's order history is there from day one. From then on it learns how each customer refers to their jobs from the corrections your team confirms — after a few orders, "the team shirts" resolves to that customer's garment, colors, and placement. The reorder comes up as a draft anyone can review, so it doesn't stall when the person who knew the account is out.

What does it cost?

Plans run $99, $199, and $349 per month by confirmed order volume, with a 30-day money-back guarantee — details on the pricing page.

The bottom line

Your quotes, your art, and your production belong in your shop software and on your floor. The reorders and repeat jobs that fill the inbox don't need a person to retype them — PeasyOrders captures the emailed ones with sizes and placement intact, gives your team one click for the phoned and texted ones, prices each for the customer, and flags what changed for a quick check. If you also resell branded merch rather than print it, see promotional products distributors; for the wider picture, see how to automate wholesale order processing.